Before any employee can submit for Travel Reimbursements in ctcLink, the first step is to set up your Traveler Profile and add your mode of Transportation in ctcLink. You will only have to do this once. Travel Authorizations are required for all Out-of-State Travel and International Travel, before the travel dates. A Travel Authorization should be completed in the ctcLink system. (This replaces our old Out-of-State Prior approval paper forms.) Expense Reports are created after returning from travel, either to request reimbursements for expenses or to clear a cash advance. An Expense Report should be completed in the ctcLink system. Once a Traveler submits Travel Documents for approval, the employee’s Supervisor and the Budget Manager for the Chartfield must approve the documents before they are paid by Accounts Payable. Detailed instructions for all aspects of Travel and Expenses can be found in the CtcLink Reference Center . Step by Step instructions for reviewing and approving Travel Authorizations (for Out of State travel) can be found in this PowerPoint. Travel-Authorizations-in-PeopleSoft ( Download) Step by Step instructions for creating, reviewing and approving Travel Expense Reports can be found in this PowerPoint. Travel-Expenses-in-CTCLink ( Download)

The following listservs offer resources and perspectives on specific areas of interest. Click on the links to subscribe. ctcLink News – Subscribe to the ctcLink Connect blog ctcLink Mobile – Information about mobile upgrades, fixes, downtimes ctcLinkCSSupport – Campus Solutions (CS) – Academic Advisement, Campus Community, Campus Self-Service, Financial Aid, Recruiting and Admissions, Student Financials, Student Records ctcLinkSME_FIN – Finance (FIN) – Accounts Payable, Accounts Receivable, Billing, Commitment Control, Expenses, Financials, General ctcLinkFinAidSupport – Financial Aid (FA) – Assessing Eligibility, Authorizing/Disbursing Aid, Awarding and Packaging/Repackaging, Direct Loans, Disbursement, Federal Applications, Pell, Perkins, Return of Title IV Funds, Satisfactory Academic Progress, Self-Service, Work-Study ctcLinkSME_StuFin – Student Financials (SF) – Billing, Cashiering, Collections, Fee & Tuition Calculation, General Ledger Interaction, Payment Plans, Refunds, Student Receivables, Tax Forms ctcLinkSME-HCM – Human Capital Management (HCM) – Absence Management, Benefits, Payroll, Employee Self-Service, Faculty Workload, Manager Self-Service, Talent Acquisition Management – Recruiting, Time and Labor, Workforce Administration ctcLinkSME-rpt – General Reporting – Reporting tools and functionality, query training and development (if you completed the first query training course you are already subscribed ) ctcLink-Coding – General Coding ctcLink-Security – ctcLink Security ctcLink-OAAP – Online Admissions Application Portal Admins

FAQs Archive - ctcLink

ctcLink Reference Center

Reference to resources for ctcLink. Reference Center for ctcLink

Content Coordinator2022-04-14T18:06:42+00:00April 14, 2022|

Faculty Workload and Moonlight Contracts

ctcLink has a built-in process for initiating pay for part-time teaching assignments called ‘Faculty Workload’ or FWL. Step-by-Step Directions (link opens new tab) Accepting/Rejecting a Contract in the Faculty Center Processing Non-Instructional Faculty Workload Regenerate a Contract Using Maintain Faculty Workload (Online) Visit Reference Center for More DetailsInstructor for Teaching a Class as a Part-Time or [...]

Content Coordinator2022-04-14T17:55:13+00:00April 14, 2022|

Travel and Expenses

Before any employee can submit for Travel Reimbursements in ctcLink, the first step is to set up your Traveler Profile and add your mode of Transportation in ctcLink. You will only have to do this once. Travel Authorizations are required for all Out-of-State Travel and International Travel, before the travel dates. A Travel Authorization should [...]

Content Coordinator2022-04-14T17:21:49+00:00April 14, 2022|

Listservs

The following listservs offer resources and perspectives on specific areas of interest. Click on the links to subscribe. ctcLink News – Subscribe to the ctcLink Connect blog ctcLink Mobile – Information about mobile upgrades, fixes, downtimes ctcLinkCSSupport – Campus Solutions (CS) – Academic Advisement, Campus Community, Campus Self-Service, Financial Aid, Recruiting and Admissions, Student Financials, Student Records ctcLinkSME_FIN – Finance (FIN) – Accounts Payable, [...]

Content Coordinator2022-04-14T17:23:00+00:00April 14, 2022|

Submit an Invoice

To submit an invoice for payment, a requisition will need to be submitted for approval. Be sure to attach the invoice to the requisition before sending it for approval. See Create a purchasing requisition for more information. Submit a Billing Invoice for Approval Related Training Courses – Enroll here PU100 Purchasing: Requisitions PU101 Purchasing: Purchase Orders PU102 [...]

Content Coordinator2022-05-10T22:51:40+00:00April 14, 2022|

Create a purchasing requisition – Goods/Service yet to be purchased

To purchase an item, you must complete the following steps: One: Create Purchase Requisition. Enter the requisition into ctcLink and attach your supporting documents (quotes, W-9 form from the vendor, etc.). Step-by-Step Directions (link opens new tab) Create a Requisition Two: Budget Manager needs to approve the Requisition. Budget Managers need to monitor and review [...]

Content Coordinator2022-05-10T22:54:44+00:00April 14, 2022|

Copying a Requisition

One of the easiest ways to create a new purchasing requisition in ctcLink is to copy an existing one. You can select an existing requisition to copy regardless of its status. Step-by-Step Directions (link opens new tab) Copying a Requisition

Content Coordinator2022-04-14T17:23:42+00:00April 14, 2022|

Purchasing using a P-Card

Learn more about purchasing using a P-Card. Step-by-Step Directions (link opens new tab) Using a P-Card

Content Coordinator2022-04-14T18:20:27+00:00April 14, 2022|

Change Home Address

ctcLink includes built-in tools for employees to update their own personal information, including their home address, phone number, and other information. Step-by-Step Directions (link opens new tab) Update Home and Mailing Address Related Training Courses – Enroll here ES100 HCM Employee Self-Service

Content Coordinator2022-04-14T18:21:07+00:00April 14, 2022|

Change My Work and/or Home Phone Number

ctcLink includes built-in tools for employees to update their own personal information, including their home address, phone number, and other information. Step-by-Step Directions (link opens new tab) Add/Update Phone Number Related Training Courses – Enroll here ES100 HCM Employee Self-Service

Content Coordinator2022-04-14T18:22:15+00:00April 14, 2022|