Before any employee can submit for Travel Reimbursements in ctcLink, the first step is to set up your Traveler Profile and add your mode of Transportation in ctcLink. You will only have to do this once.
- Travel Authorizations are required for all Out-of-State Travel and International Travel, before the travel dates. A Travel Authorization should be completed in the ctcLink system. (This replaces our old Out-of-State Prior approval paper forms.)
- Expense Reports are created after returning from travel, either to request reimbursements for expenses or to clear a cash advance. An Expense Report should be completed in the ctcLink system.
- Once a Traveler submits Travel Documents for approval, the employee’s Supervisor and the Budget Manager for the Chartfield must approve the documents before they are paid by Accounts Payable.
Detailed instructions for all aspects of Travel and Expenses can be found in the CtcLink Reference Center.
Step by Step instructions for reviewing and approving Travel Authorizations (for Out of State travel) can be found in this PowerPoint.
Step by Step instructions for creating, reviewing and approving Travel Expense Reports can be found in this PowerPoint.