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/Student Government
Student Government2018-10-05T19:49:53+00:00

Student Government

The Associated Students of Yakima Valley College is comprised of all registered YVC students, have a voice through their student government to assure that student issues and concerns are heard. YVC offers opportunities for students to get involved in student government at both the Yakima and Grandview campuses.

Associate Students of YVC (ASYVC)

The ASYVC Senate, which is composed of a student representative from each recognized club and program, speaks on behalf of students regarding campus policies and procedures. The ASYVC Student Government has eight officer positions paid by the Associated Students of YVC. Three are elected, and five are hired. The ASYVC Student Government coordinates programs and activities and facilitates disbursement of student funds, which exceed $500,000 annually. The ASYVC Student Government represents YVC students on state and national levels and teaches leadership, management, and planning skills.

Grandview Student Council (GSC)

YVC Grandview Campus students are represented by the Grandview Student Council (GSC) while attending classes on the YVC Grandview Campus. Grandview Student Council has five positions paid by the Associated Students of YVC; two are elected and three are hired. Student government provides activities and events to enhance students’ lives while attending YVC, learn leadership and organizational skills, and represent YVC Grandview Campus students at various local, regional, and state levels.

ASYVC Senate

The ASYVC Senate is the governing body for students at YVC recognized by the District Board of Trustees. The ASYVC Senate is comprised of the ASYVC Student Government and one representative from each ASYVC club and program. The ASYVC Senate meets every Monday 12:30-1pm in the HUB MLK Room on the Yakima Campus (except the first week of each quarter and finals week).

J.W. Jaren Wallulatum President
J.W. Jaren Wallulatum PresidentPresident
Building 9, Room 144, 509.574.4889
The ASYVC President is responsible for the management of ASYVC operations, implementations of policies, and working cooperatively in the best interest of the students with the faculty, administration, staff, and Board of Trustees.
Andrea Picardal
Andrea PicardalVice President
Building 9, Room 144, 509.574.4889
The ASYVC Vice President is responsible for overseeing ASYVC elections, working with clubs and serves as acting President in the absence of the President.
Viviana Campos
Viviana CamposSecretary
Building 9, Room 145, 509.574.4891
The ASYVC Secretary is responsible for performing secretarial services for the ASYVC office, Executive Board, Senate, and other ASYVC areas.
Mercedes Andrews
Mercedes AndrewsTreasurer
Building 9, Room 144, 509.574.4736
The ASYVC Treasurer serves as chairperson of the ASYVC S&A Fee Budget Committee, monitors budget appropriations and expenditures, and establishes a working relationship with clubs to discuss their budget status.
Taylor Yates
Taylor YatesDirector of Public Relations
Building 9, Room 144, 509.574.6800 ext 3212
The ASYVC Director of Public Relations is responsible for raising student awareness of campus activities and events. Duties include: managing sign posting requests, sign and flyer distribution and posting, regulation of ASYVC bulletin boards and kiosks, design and creation of advertisement, designing and producing The Yak student newsletter!
Sky Gray
Sky GrayLead Student Ambassador
Building 9, Room 144, 509.574.6800 ext 3175
The ASYVC Lead Student Ambassador is responsible for training student volunteers to give tours of campus, speaks to various groups on and off campus about the college and organizes the annual Open Campus Visit event in spring.
Perla Chavez
Perla ChavezProgrammer
Building 9, Room 144, 509.574.6800 ext 3122
The ASYVC Programmers are responsible for planning, organizing, and helping to run on-campus activities and programs. Programmers are also voting members of the ASYVC Senate and Executive Board.
Jasmine James
Jasmine JamesProgrammer
Building 9, Room 144, 509.574.6800 ext 3204
The ASYVC Programmers are responsible for planning, organizing, and helping to run on-campus activities and programs. Programmers are also voting members of the ASYVC Senate and Executive Board.
Victoria Santoy
Victoria SantoyPresident
The GSC President is responsible for the management of GSC operations and working cooperatively in the best interest of the students with the faculty, administration, staff, and Board of Trustees.
Abraham Lopez
Abraham Lopez Vice President
The GSC Vice President is responsible for overseeing GSC elections, working with clubs and serves as acting President in the absence of the GSC President.
Vacant
VacantSecretary
The GSC Secretary is responsible for performing secretarial services for the GSC office.
Kevin Cassidy
Kevin CassidyProgrammer
The GSC Programmer is responsible for planning, organizing, and helping to run on-campus activities and programs.
Vacant
VacantAmbassador
The GSC Student Ambassador is responsible for giving tours of campus and speaks to various groups on and off campus about the college.

ASYVC Elections for Yakima

ASYVC elections are held each spring as mandated by the ASYVC Constitution.

The current elected ASYVC positions are:

  • President
  • Vice President
  • Treasurer

About Elections

What are the qualifications necessary to be eligible to run of an elected position?
All candidates, including write-in candidates must:

  • Be a currently enrolled student at YVC during winter & spring quarter.
  • You must have completed at least 10 credits and have a cumulative GPA of 2.5 or higher.

How do I file to run for an elected position?
Pick up an application and a candidate packet in the ASYVC office. Be sure to read all information thoroughly and fill everything out accurately before turning it in by the due date.

What if I miss the deadline?
If you miss a deadline a meeting will need to be scheduled with the ASYVC Vice President to discuss other options, such as a write-in candidate.

Once I file, am I automatically eligible?
You are not considered a candidate for an elected position until we review your completed application. You will be notified via phone as to your eligibility.

If I am selected, when will I begin in the position?
All ASYVC Executive Board positions begin after the swearing of all elected officers at the end of the year ASYVC Awards Ceremony in May or June.

Once I am in the position, do I have to meet any other qualifications?
The main qualifications that you need are stated in the ASYVC Constitution.

What is the time commitment? 
Your time commitment is 16 hours a week during fall, winter, & spring quarters. There are certain projects and events that will require your participation.

Example of average workweek of 16 hours:
1 hour: Senate Meeting
2 hours: Executive Board Meeting
5 hours: Information Booth
8 hours: Student Life Office (meetings, events, office hours, etc…)

What is the compensation for elected positions?
You are paid monthly (Fall-Spring) for your service in an elected position. Contact the Coordinator of Student Life for hourly wage rate.

What are the campaign regulations?
The campaign regulations are state in the ASYVC Constitution, Article V, Section 6.

What should I do to prepare as a potential candidate?

  • Make yourself known to fellow students, staff, and faculty.
  • Poster and flyers are great ways to advertise that you are running for an elected position.
  • Read and be familiar with the ASYVC Constitution.
  • Attend ASYVC Senate Meetings.
  • Attend various club meetings.
  • Attend various events and activities.

    If I have other questions?

    Feel free to come into the ASYVC office and talk to the ASYVC Vice President or a current student representative. We will be happy to answer any of your questions.

Elections for Grandview

Grandview Student Council elections are held each spring as mandated by the ASYVC Constitution.

The current elected GSC positions are:

  • President
  • Vice President

About Elections

What are the qualifications necessary to be eligible to run of an elected position?
All candidates, including write-in candidates must:

  • Be a currently enrolled student at YVC during winter & spring quarter.
  • You must have completed at least 10 credits and have a cumulative GPA of 2.5 or higher.
  • Must be 18 years of age.

How do I file to run for an elected position?
Pick up an application and a candidate packet in the GSC office. Be sure to read all information thoroughly and fill everything out accurately before turning it in by the due date. An interview time will be scheduled when the application is turned in.

What if I miss the deadline?
If you miss a deadline a meeting will need to be scheduled with the GSC Vice President to discuss other options, such as a write-in candidate.

Once I file, am I automatically eligible?
You are not considered a candidate for an elected position until we review your completed application. You will be notified prior to your scheduled interview via phone as to your eligibility.

If I am selected, when will I begin in the position?
All GSC Executive Board positions begin after the swearing of all elected officers at the end of the year GSC Awards Ceremony in June.

Once I am in the position, do I have to meet any other qualifications?
The main qualifications that you need are stated in the ASYVC Constitution. There are, however; other areas where your services will be needed.

What is the time commitment? 
Your time commitment is 16 hours a week during fall, winter, & spring quarters. There are certain projects and events that will require your participation.

What is the compensation for elected positions?

Your quarterly compensation (Fall-Spring) for your service in an elected position:

  • Tuition for the amount of 10 credits, (resident tuition cost).
  • A YVC bookstore stipend of $250.00 per quarter (Fall-Spring) to spend in the bookstore on books and supplies.
  • A monthly pay stipend.

What are the campaign regulations?
The campaign regulations are state in the ASYVC Constitution, Article V, Section 6.

What should I do to prepare as a potential candidate?

  • Make yourself known to fellow students, staff, and faculty.
  • Poster and flyers are great ways to advertise that you are running for an elected position.

If I have other questions?
Feel free to come into the GSC office and talk to us. We will be happy to answer any of your questions.

REVISED: June 3, 2013 Constitution of the Associated Students of Yakima Valley Community College

Constitution of the Associated Students of Yakima Valley Community College

Article I-Name

The name of this organization shall be the Associated Students of Yakima Valley Community College (ASYVCC).

Article II-Object

We, the Associated Students of Yakima Valley Community College, ordain and establish the Constitution stated below to insure that we as students of Yakima Valley Community College (YVCC) are suitably represented and are able to exercise our rights to participate in decisions concerning our education at Yakima Valley Community College and to represent students’ needs and desires under the Constitution and within its jurisdiction.

Article III-Members

Section 1. The members of ASYVCC shall be registered students at YVCC.
Section 2. Voting members shall be one representative from each recognized club, Senators-At-Large, and the Executive Board. A representative may only represent one club or organization during a vote.
Section 3. ASYVCC Senators-At Large shall be YVCC students: full or part-time; must maintain a 2.0 GPA, and shall submit an application to the constituency, which they will represent. The constituency will present its recommendation to the Senate and they must be approved by a two-thirds vote of the Senate. They may hold this position for two years.
Responsibilities:
A. Represent constituency named in application.
B. Attend all Senate meetings. If three (3) or more meetings per quarter are missed, voting privileges will be revoked.
C. Be a voting member of the Senate.
D. Report their activities to the Senate on a quarterly basis, as requested.
E. Participate in Senate activities (i.e. retreats, workshops).

There will be six (6) Senators-At-Large representing the following constituencies: Athletics, Cultural Programs, Wellness & Recreation, Tutoring, Playmasters (Drama), and Music.

Section 4. Established clubs and organizations shall be re-recognized upon the yearly submittal of the proper application forms at the beginning of fall quarter. The Senate must approve the club by a two-thirds majority.

At any time during the academic year, new clubs can petition for recognition. They must have at least 5 members/officers, an advisor, and a club constitution to do this.

Section 5. To maintain recognition status, each club shall attend all senate meetings. Should a club be absent for three or more meetings a quarter, voting privileges will be revoked and the club’s financial account frozen.

To be reinstated after privileges have been revoked, a club or organization must be represented at two consecutive Senate meetings.

Prior to the second consecutive meeting attended, the representative must ask to be placed on the agenda to request re-instatement of their club by the Senate.

The Grandview Student Council will attend one random meeting per month. Monthly contact is advised with the Executive Board and the Grandview Student Council.

Section 6. If a Senator-at-Large, or officer, desires to resign they shall submit a resignation in writing to the program or club advisor who will inform the Executive Board of this along with who the replacement is.

Article IV-Executive Board Officers

Section 1. The officers of the ASYVCC Student Government shall collectively be called the ASYVCC Executive Board and shall individually be:
A. ASYVCC President
Authority:
1. The President shall serve as chairperson of the ASYVCC Senate.
2. The President shall make all recommendations for appointments to the college boards and committees for confirmation of the Senate.
3. The President will recommend to the Senate any replacements for appointments due to lack of attendance or failure to perform duties.
4. The President may delegate any of those duties that are deemed necessary to accomplish the goals and objectives of the voting members of the Executive Board.
5. The President is a voting member of the Executive Board and Senate.
Responsibilities:
1. The President shall attend all Senate and Executive Board meetings.
2. The President is responsible for the management of ASYVCC operations; implementation of ASYVCC policies; and working cooperatively in the best interest of students with the faculty, administration, staff, and the District 16 Board of Trustees.
3. The President is responsible for representing the Executive Board in the YVCC budget development process for funding yearly objectives.
4. The President, or designee, is responsible for justification to the Senate of all encumbrances, allocations, and disposition of ASYVCC Reserve Account and Student Project Reserve Account.
5. The President will be accountable to the Senate for reports summarizing the activities of the District 16 Board of Trustees, Washington Association of Community and Technical Colleges Student Association (WACTCSA), Council of Unions and Student Programs (CUSP) and other ASYVCC related activities.
6. The President must maintain a 2.5 GPA (cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
7. The President may be asked to assist in other areas as needed.
B. ASYVCC Vice President
Authority:
1. In absence of the President, the Vice President will be Acting President
2. The Vice President shall serve as a liaison to ASYVCC recognized clubs and organizations.
3. The Vice President shall coordinate ASYVCC elections and have authority to develop necessary policy and regulations. This may include advertising elections via posters, ASYVCC Newsletter, arranging a Candidates Day, assisting with elections, ballot counting with advisor, and planning the installation process.
4. The Vice President is a voting member of the Executive Board and Senate.
Responsibility:
1. The Vice President shall attend all Senate and Executive Board meetings.
2. The Vice President will be responsible for assisting in the coordination of club activities.
3. The Vice President is responsible for making weekly reports to adviser and senate. The Vice President will maintain an accurate ASYVCC club list which contains names of clubs, club advisors, club officers, and meeting times, places and dates of each club.
4. The Vice President will be responsible for working with clubs/organizations to develop a balanced calendar of activities and fund raisers.
5. The Vice President will coordinate the hiring of remaining Executive Board Officers for the following academic year.
6. The Vice President must maintain a 2.5 GPA (cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
7. The Vice President may be asked to assist in other areas as needed.
C. ASYVCC Director for Public Relations
Authority:
1. The Director for Public Relations is a voting member of the Executive Board and Senate.
Responsibility:
1. The Director for Public Relations shall attend all Senate and Executive Board meetings.
2. The Director for Public Relations will facilitate communication and cooperation throughout the college and community, providing information and assistance in the form of liaison with students and staff in the SRC, HUB, and student lounges. May produce calendars, flyers, posters, newsletters, WEB page material, reader board data, videos, etc.
3. The Director of Public Relations must maintain a 2.5 GPA (cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
4. The Director of Public Relations may be asked to assist in other areas as needed.
D. ASYVCC Treasurer
Authority:
1. The Treasurer serves as chairperson of the ASYVCC Services & Activities (S&A) Fee Budget Committee.
2. The Treasurer monitors budget appropriations and expenditures, and establish a working relationship with student clubs to discuss budget matters.
3. The Treasurer is a voting member of the Executive Board and Senate.
Responsibility:
1. The Treasurer will attend all Senate and Executive Board meetings.
2. The Treasurer will provide a report of Executive Board related expenditures at the third regularly scheduled meeting of each month.
3. The Treasurer will assist in tabulating revenue for ASYVCC sponsored events.
4. The Treasurer must maintain a 2.5 GPA (cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
5. The Treasurer will be responsible for chairing an ASYVCC Club Treasurer’s meeting at least twice each quarter, excluding summer quarter.
6. The Treasurer may be asked to assist in other areas as needed.
E. ASYVCC Secretary
Authority:
1. The Secretary is a voting member of the Executive Board and the Senate.
Responsibility:
1. The Secretary will attend all Executive Board and Senate meetings and record full and accurate notes of these meetings. Senate meetings may be audio or video recorded for help with recording minutes but once minutes for that meeting are approved those recordings can be deleted.
2. The Secretary will type and distribute agenda and minutes of all meetings at least two (2) days prior to and following each meeting with copies to the Coordinator of Student Life, and Executive Board. Copies will also be available in the HUB, Student Life office.
3. The Secretary must maintain a 2.5 GPA(cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
4. The Secretary will record and file any and all pertinent information concerning Senate and Executive Board business such as committee appointments, memorandums, all correspondence, etc.
5. The Secretary will be responsible for typing duties pertaining to Executive Board business, Senate committees, inter-office memorandums, and ASYVCC reports to the Board of Trustees.
6. The Secretary will maintain an accurate ASYVCC Senate membership list which contains names of clubs and date the club petition for recognition was approved.
7. The Secretary will take roll call at each Senate and Executive Board meetings.
8. The Secretary will ascertain when clubs or members become eligible or ineligible for voting purposes and notify clubs, club advisors, and club members of their status in writing.
9. The Secretary may be asked to assist in other areas as needed
F. ASYVCC Director for Student Programs (Two)
Authority:
1. Both Directors for Student Programs are voting members of the Executive Board and the Senate.
Responsibilities:
1. The Directors for Student Programs will coordinate all responsibilities with the ASYVCC Advisor.
2. The Directors for Student Programs will organize, publicize, produce, and evaluate student programs. Maintain program file and information. Plan and provide a balanced program of activities for all students.
3. The Directors for Student Programs will attend all Senate and Executive Board meetings and announce program events.
4. The Directors for Student Programs will keep a master calendar of relevant campus events.
5. The Directors for Student Programs must maintain a 2.5 GPA (cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
6. The Directors for Student Programs may be asked to assist in other areas as needed.
G. ASYVCC Lead Student Ambassador
Authority:
1. The Lead Student Ambassador is a voting member of the Executive Board and Senate.
2. The Lead Student Ambassador shall coordinate campus tours.
Responsibility:
1. The Lead Student Ambassador will coordinate all responsibilities with the ASYVCC Advisor.
2. The Lead Student Ambassador will attend all Senate and Executive Board meetings and announce campus tour dates.
3. The Lead Student Ambassador will recruit and train students to volunteer as student ambassadors and maintain an accurate membership list of those volunteers.
4. The Lead Student Ambassador will keep a master calendar of campus tours.
5. The Lead Student Ambassador will keep a record of campus tours given and report out results to Senate quarterly.
6. The Lead Student Ambassador must maintain a 2.5 GPA (cumulative) and enroll in 10 credits or more per quarter. In the event the GPA requirement is not met, the officer must resign from his/her position, if they do not choose to petition for reinstatement. If there are extenuating circumstances he/she may petition the Executive Board for permission to ask the Senate for reinstatement.
7. The Lead Student Ambassador may be asked to assist in other areas as needed.
Section 2. Executive Board Officers may be members of any club or organization, but cannot hold an Office in that club or organization, and will abstain from voting in matters that could be a conflict of interest pertaining to the club or organization in which they hold an office. Executive Board Officers can participate in and help with any club or organization activities for which they are a member of.
Section 3. Elections of the President, Vice President, and Treasurer, shall be held on the third Tuesday of April during Spring Quarter at both Grandview and Yakima Campuses. The Swearing-in of all newly elected officers shall be at the end of the year awards ceremony in June. Interviewing and hiring of the Directors for Student Programs, Director for Public Relations, Lead Student Ambassador and the Secretary shall also take place in April and they shall be installed at the same time as the President, Vice President, and Treasurer.
Section 4. All officers shall serve for one year and their terms of office shall begin following installation.
Section 5. No officer shall hold more than one office at a time, and no officer shall be eligible to serve more than two consecutive terms in the same office.
Section 6. Reason for Removal of an officer:
1. Failure to fulfill responsibilities as outlined in Job Description.
2. Misrepresentation of Office reflecting poorly on the college.
3. Any violation against student code of conduct, as stated in Code of Student Rights and Responsibilities, WAC 132P-33-170 Violation.
4. Failure to attend meetings, unexcused absences for a period of one week shall be cause for a letter of resignation request.
Any of the above reasons will give the Executive Board, Senate, or Student Body justice to begin the removal process.
Section 7. Procedure for Removal of an Officer:
1. Complaints and accusation shall be brought to the Executive Board to be presented to the accused for action or resignation.
2. In the case that there is no action by the accused to the complaints, petition may be started by getting 150 registered students signatures to continue removal process.
3. After a full petition is acquired, a public hearing with the Senate and other interested student members will take place, presided over by the President or President Protemp.
4. The final step of the removal process will be a vote by the Senate and Executive Board, needing a simple majority of votes to pass.
In the case of complete removal of an officer, the Executive Board will decide how to fill the vacant position.
Section 8. The Executive Board may act for the Senate at those times when it is impossible to secure Senate approval. Such decision or actions shall be communicated to the Senate at the next regularly scheduled meeting. The Board shall be subject to the orders of the ASYVCC, the Coordinator of Student Life, the Administration, and Board of Trustees. There must be a majority of Board members to vote on an issue.
Section 9. Regular meeting dates and times of the Executive Board shall be announced each quarter.

Article V-Elections

Section 1. The Vice President shall be responsible for coordinating elections and have the authority to develop necessary policy and regulations to effectively manage ASYVCC elections. In the event that the Vice President runs for office, she/he will remove themselves from the election process.
Section 2. The election for President, Vice President, and Treasurer will take place on the third Tuesday of April. The polls shall be open at such hours as to ensure access to all students, including evening students.
Section 3. The Vice President or designee shall prepare for an election by:
A. Preparing and posting publicity in such a manner as to ensure that all Associated Students of YVCC shall be informed.
B. Preparing election packets to be distributed to all Associated Students of YVCC showing interest in running for office. The packets shall include applications for candidacy and other materials necessary to acquaint the candidate with the Associated Students of YVCC.
C. Establish and enforce a firm time-line for the election. This shall include but not limited to:
1. Last day and time to file for candidacy.
2. Date of candidates meeting to review election regulations and time-lines.
3. Date of a public candidates’ forum to be scheduled in such a manner as to provide all Associated Students of YVCC with ample opportunity to hear candidates’ platforms.
4. Date campaign publicity may be posted, along with specific regulations, consistent with college policy, as to how and where materials may be posted.
5. Date of the election.
D. Arranging for poll watchers, none of whom shall have an obvious interest in the election.
Section 4. To be considered eligible for candidacy, an Associated Student of YVCC shall:
A. Display an interest in the management of student affairs.
B. Be willing to make a commitment to fulfill the job description for the office for which the candidate intends to file.
C. Have completed at least 10 credit hours and have a cumulative grade point average of 2.5 or higher.
Section 5. The Campaign regulation shall include but not be limited to:
A. No candidate may knowingly misrepresent the platform of his/her opponent.
B. No candidate may distribute gifts or render gratuities of any kind to Associated Students of YVCC.
C. Each candidate is personally responsible for his/her own conduct and the conduct of any designated campaign supporters.
D. Only Associated Students of YVCC may campaign for or endorse candidates.
E. All campaign materials must be removed from campus the day before elections.
F. No candidates shall be closer than fifty (50) feet to a designated polling place, except when casting a ballot or enroute to or from a class in which the candidate is currently enrolled.
G. The use of ASYVCC materials, supplies, and equipment for the manufacture of campaigning will be available for all candidates.
H. No candidate may expend more than fifty (50) dollars total, or utilize services or materials donated that exceed a fair market value of fifty (50) dollars for his/her campaign. A candidate upon request, shall present to the Vice President receipts for any or all materials and/or services purchased, and descriptions or samples of materials and/or services purchased, and descriptions or samples of materials and/or services donated.
I. All candidates must run independently of all others, and may not distribute material that contains reference, by name or implication, to any other candidate.
J. All candidates shall conform to the rules stated herein or become subject to penalty.
Section 6. Violations of elections regulations shall be dealt with as follows:
A. Any Associated Student of YVCC may initiate a complaint against a candidate for an alleged violation by presenting any member of the Executive Board, or the Coordinator of Student Life, a signed statement including the location, time and nature of the alleged violation.
B. The receiving party will forward the complaint to the Vice President with the greatest possible speed who will then serve written notice to the accused in the company of a fellow Executive Board officer, acting as a witness, including a copy of the complaint and a summons to a hearing.
C. The hearing will take place no sooner than one (1) class day after serving notice to the accused, but no more than three (3) days after the receipt of the original complaint.
D. No complaints will be considered valid if received later than eight (8) calendar days after an election.
E. The complaint shall be heard by the Executive Board. The accused, the plaintiff, and the Coordinator of Student Life shall also be present. Both sides of the issue have the right to call witnesses on their behalf. After the hearing of the evidence and discussion, the Executive Board shall vote on the guilt or innocence of the accused. A two-thirds (2/3) vote in the affirmative is required for conviction.
F. If the accused is found guilty, the Executive Board will then determine a fair penalty to impose. Criteria to be considered are:
1. The effect the violation had on the outcome of the election.
2. The degree to which the candidate had control over the situation.
3. The speed with which the problem was corrected, or the number of subsequent violations of a similar nature.
Section 7. Penalties shall take form as:
1. A reprimand.
2. Disqualification of candidacy.
3. Disqualification and a recommendation to the Dean of Enrollment/Student Services for further disciplinary action as outline in the Student Rights and Responsibilities Handbook.
I. Conviction under the following condition shall warrant immediate disqualification of candidacy:
1. The violator had already received one (1) reprimand for a previous violation during the current election.
2. The violator was found guilty of personally soliciting votes within fifty (50) feet of a polling location, or in any way attempting to influence voters through bribes, promises of gifts, threats of violence or other disreputable methods.
3. The violator was found guilty of tampering with ballots or ballot boxes, or harassment of poll watchers.
Section 8. Ballot preparation and voting regulations:
A. Only Associated Students of YVCC students shall be eligible to vote. Members shall cast only one (1) ballot.
B. Measures will be taken to assure no duplicate ballots are cast.
C. The order of candidate’s names per position will be listed alphabetically by last name. Blocks or party tickets are strictly prohibited.
D. The master ballot will be created by the Coordinator of Student Life.
Section 9. The counting of the ballots:
A. After the final closing of the polls, the Coordinator of Student Life, or his/her designee, will run the online voting report to get results.
B. A plurality vote wins. In the case of a tie, a run-off election between the tied candidates shall occur within one (1) week.
C. The election results shall become validated eight (8) calendar days after the election, assuming no complaint is filed. In the event of a complaint, the results will become validated after eight (8) calendar days, or the conclusion on the hearing of the complaint and all appeals, whichever is later.
Section 10. Should a candidate be disqualified after having been elected, the candidate with the next largest number of total votes cast for that office shall assume to that office. If the position was unopposed, the President-elect shall appoint a qualified student to fill the vacancy after taking office.
Section 11. All action of discipline by the Executive Board shall carry with it the right of appeal by those affected as outlined in the appeals procedure contained in this document, Article IX.
Section 12. No Executive Board Officer or any Associated Student of YVCC may take part in running the election, or sit on the board hearing a complaint or appeal, if they themselves are a candidate for office.

Article VI-Meetings

Section 1. The regular meeting of the ASYVCC Senate shall be held weekly during Fall, Winter, and Spring quarters with the exception of the first week of each quarter, finals week, and any holidays that fall on the meeting day, unless otherwise ordered by the President. Monday, 12:30 to 1:00pm shall be designated as the weekly meeting day and time.
Section 2. Special meetings may be called by the President or by the Executive Board. Except in cases of emergency, at least two (2) days notice shall be given.
Section 3. A quorum of the Senate shall consist of those members present.

Article VII-Committees

Section 1. Services and Activities Fee Budget Committees – See Financial Code.
Section 2. Safety Committee – (two students appointed in October) meets no less than quarterly to review matters involving physical safety of the campus.
Section 3. Curriculum Committee – (two students appointed in October) usually meet twice monthly on the second and fourth Tuesday of each month to review and approve or disapprove new courses and programs.
Section 4. Student Hearing (Appeals) Committee – (three students) recommended by the ASYVCC Senate to sit on this nine-member committee to hear student appeals concerning code of conduct.
Section 4. Tenure Committee – (one student appointed per faculty member as recommended by that faculty member) meets at least once monthly. Note: new faculty are on probation for three (3) years. During this time performance is reviewed and evaluated.
Section 5. Such other committees, standing or special, shall be appointed by the President as the ASYVCC Senate or Executive Board shall, from time to time deem necessary to carry on the work of the ASYVCC. The President shall be ex officio as member of all committees.

Article VIII-Parliamentary Authority

The rules, revised and simplified, contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the ASYVCC in all cases to which they are applicable and in which they are not inconsistent with this Constitution and any special rules of order the ASYVCC may adopt.

Article IX-Amendment of Constitution

This Constitution may be amended at any regular meeting of the ASYVCC by a two-thirds vote, provided that the amendment has been submitted in writing at the previous meeting and reviewed by all Senate Clubs and organizations.

Article X-Dissolution

On dissolution of the Associated Students of Yakima Valley Community College, the executive officers, after paying or making provisions for paying all liabilities of ASYVCC, shall dispose of its assets exclusively to the YVCC Foundation of YVCC student scholarships.

A hard copy of the ASYVC Financial Code (revised 2018) is available in the Student Life office Hopf Union Building (HUB), Building 9, Room 145.