A. Collection Levels
Generally, Library collection development activities will correspond to developing and maintaining an advanced basic information level collection. This collection level is defined by the Online Computer Library Center (OCLC) Conspectus as “sufficient to support the basic informational and recreational reading needs of an educated general public or students through the first two years of college.” Collections of general periodicals and a broader and more in-depth array of introductory monographs, reference tools, and media titles that include:
- Basic explanatory works
- Histories of the development of the topic.
- General works about the field and its important personages.
- A broad array of general encyclopedias, periodical indexes, and statistical sources.
- A limited collection of representative general periodicals.
- Defined access to a limited collection of owned or remotely accessed electronic bibliographic tools, texts, data sets, journals, etc.
B. Format Considerations of Library Materials
Content, not format, is the primary consideration in selection decisions. Format should be considered as a criterion when multiple formats of the same information are available, and when a particular format may have a significant advantage in terms of providing access to the information being made available. Format may also be a consideration in terms of technological issues, such as compatibility with existing Library equipment and systems. New formats will be considered for the collection when industry reports, national survey results, and local requests indicate that a significant portion of the community has the necessary technology to make use of the new format.
C. General Criteria for Materials Selection
- Anticipated demand for the material
- Accuracy and validity of the information.
- Relevance to the instructional and work-related needs of the Library’s primary users.
- Strengths and weaknesses of the existing Library collection in the subject area.
- Cost of the material on a one-time or continuing basis (this includes serials, standing orders, and licensing and networking costs for materials in electronic formats).
- Language (English or non-English) and reading or viewing level of the material.
- Author, publisher, or producer reputation.
- Coverage in readily accessible indexes (specifically for periodicals).
- Accessibility and comprehensibility of the information by the user.
- Evaluations of the material from standard or knowledgeable reviewing sources.
- Whether the source is full-text, abstracted, or bibliographic.
D. Selection Criteria Applicable to Electronic Formats
- Accessibility by on- and off-campus users.
- Public service support requirements, such as the need for staff and user training.
- Compatibility with existing Library automation systems.
- Current and projected database requirements (disk storage, computer memory, etc.).
- Technical support by the producer of the database including user guides, manuals, and training from the producer of the database.
- Searching considerations, including search response time, standard search features (Boolean operators, truncation, field searching, etc.), downloading/printing features, and overall user friendliness in accessing the database.
E. Specific Types of Materials
- Gift (Materials): Any gifts donated to the YVC Library and Media Center become the property of YVC. The procedure governing acceptance will follow the policies and procedures of the college. In accordance with college procedures, gifts will generally not be accepted when the donor stipulates conditions of use. Gift books are added to the collection using the same criteria as new materials. Desk copies of textbooks donated by instructors, or textbooks donated by students, are welcome as gifts. Any gifts that are not added to the collection will be disposed of according to Washington State law. Library staff will provide a letter acknowledging the receipt of the materials but will not appraise the value of the donated materials. The Director of Library and Media Services makes the final disposition decision
- Gift (Monetary and equipment): All monetary donations must be made in accordance with College Policies and Procedures to the Library or Media.
- Multiple Copies: The Library will not obtain multiple copies of the same edition of any title unless the title is expected to have extended heavy use by the Library’s primary users. If a request for multiple copies of a title is received, the full-time faculty reference librarian will check into alternative possibilities, such as placing the title on reserve.
- Lost/Missing/Damaged Materials will not be replaced as a matter of course, but subjected to the criteria established for material selection.
- Textbooks: The Library will not purchase textbooks to support current course offerings. Exceptions may include noteworthy textbooks that provide an overview or insight into a subject area. Under such exceptions, the title is not being considered as a textbook for a specific course or program.
- Bibliographies: The Library does not collect these, except as selection aids for collection development.
- Fiction: The Library does not collect these, unless it satisfies a curriculum need.
- Biographies: The Library does not collect these, unless it satisfies a curriculum need.
- Standing orders are materials not considered periodicals that are received on an ongoing basis. Standing order materials are regularly evaluated as to whether lengthening the intervals in which the title is received would constitute a more efficient use of the collection development budget. This should only be done if an increased interval of purchase does not invalidate the timeliness of the material.