Make a request

​YVC’s Community Relations staff is available to assist in promoting college departments and events. We offer a variety of services including public relations, media relations, graphic design, photography, event promotion and more.


For maximum results, please submit this form 4-6 weeks in advance of when you would like promotions/communicatons to begin. This allows for consultation, design work, production and distribution. Any request with a shorter turnaround time cannot be guaranteed. Special projects such as large scale events, ad campaigns, products or services from an off-campus vendor may require more lead time.


There is no fee for Community Relations services, however, there may be costs associated with your request (printing for example). Community Relations works closely with YVC’s Print Shop and off-campus vendors to provide quotes when requested. However, it is the responsibility of the department to provide budget information and place the order once the artwork has been approved.


All print projects that will be distributed to students or the community must be approved by Community Relations. We will review for consistent logo usage and federal or state-required statements. If you choose to develop your own materials you must email a proof to prior to submitting a print shop job ticket. Please reference the Brand Identity Manual for design standards.​

Faculty and staff can order YVC products and upload files for custom print jobs through the Print Shop’s online ordering system.

How to Request an Event on the Web Calendar

  1. Interested in adding an event or activity to the website calendar? Follow these steps:
    1. Calendar items display at
    2. Go to 25Live Pro and sign in at the top of the page with your network username and password. (Your network username is the first part of your email address, jdoe if your email address is
    3. Click the “Event Form” link at the top of the page
    4. Enter “Event Name” and “Event Title”. The Event Name will appear on the public calendar.
    5. Under “Event Type” select Calendar Announcement unless there is a more appropriate category to list
    6. In the “Sponsoring Department” field select which department is sponsoring the event/activity
    7. Enter the event “Head Count”
    8. In the “Description of Event for External Web Calendar” box, enter the description that you want to appear on the public calendar. Note: Community Relations may change this description and information.
    9. In the “Date and Time” fields enter the Start Date, Start Time, End Date, and End Time. If additional time is needed for setup or takedown be sure to enter that in the pre-event and post-event areas. These times will not display on the public calendar.
    10.  If the event/activity will repeat click the “Repeating Pattern” button. Select as many reoccurring dates as needed.
    11. By clicking the “View All Occurrences” button you can verify the dates/times selected and make adjustments to the individual times.
    12.  In the “Location” area search and select the appropriate campus location. You can either look at saved search locations or type in a specific space.
    13. In the “Resources” area search and select “Calendar” or use the saved searches to bring up the Calendar options. Select the Calendar you would like to request your event publish to. Note all events will appear on the main website calendar. Calendar selection display is subject to approval. Include additional resources if necessary. You can either look at the saved searches or type in a specific resource.
    14. Click Save and a notice will be sent to the Calendar Administrator for approval.

Types of requests we currently support

Design Projects may include the development of materials such as brochures, rack cards, or banners to promote a degree or program not related to an event.

Event Promotion includes promoting events or activities. Use the Event Calendar instructions above to add your event to the college event calendar using 25Live Pro. Once approved, it will display on the external college calendar. For more assistance promoting your event, use the Community Relations Request Form below.