Welcome Work Study Students
The Financial Aid Office is responsible for administering Yakima Valley College's Work Study programs. NOTE: Due to severe reductions to Work Study funding, there are currently no off-campus positions available through the Work Study Program.
Supervisors and student employees are required to be aware of their responsibilities and to be active agents in making the employment experience a positive one.
The Goal of Student Employment
- Is to provide part-time employment opportunities to help students finance their college educations; it also
- Provides opportunities to gain on-the-job training and work experience while attending school.
- Provides experience with the job seeking, interviewing, accepting employment, training, working with supervisors, evaluation or work performance and attitudes, relations with the public and other staff members, expected work habits, job satisfaction and dissatisfaction, and termination.
Work Study Basics
- Students must be enrolled and attending classes at YVC.
Students are paid once a month on the last working day of the month.
Students may work an maximum of 16 hours per week.
Hourly wage depends upon job classification and current wage scale.
Student's earnings may not exceed their Work Study award.
Students must be paid for all hours worked.
Employment of a student may not result in the displacement of employed workers or impair existing contracts for services.
Types of Student Employment Programs
Federal Work Study: Federally subsidized employment program. Earnings may not exceed the student's award.
- State Work Study: Subsidized employment authorized by the State Legislature and administered by the Washington Student Achievement Council. Earnings may not exceed the student's award.
- Special Accounts: Departments may use their own budgeted funds to pay student employees.
How to Calculate Number of Hours Per Week/Quarter
Follow these three easy steps:
Start with your total quarterly award.
Divide your total quarterly award by your hourly wage to determine how many hours you can work in the entire quarter.
Divide the total hours you can work in the quarter by the number of weeks in the quarter to arrive at how many hours you can work per week without exceeding your quarterly award.
Policies and Procedures for students
Report to work on time.
Keep an accurate tally of hours worked and fill out time sheets properly.
If you terminate your position, be sure that your supervisor is informed and report to the Financial Aid Office. Give notice if possible.
Ask questions and listen carefully when given instructions.
Good working relationships are the key to success.
Work Performance Evaluations
Unsatisfactory performance by the student may be cause for termination. Termination may reasonably result from:
Repeated or unexcused absences, tardiness, or poor work habits
Repeated incidents of inappropriate language, attire, or behavior
Unsatisfactory completion of work assignments
Violation of the student code
Immediate termination and legal or student disciplinary action may result from
Falsifying or altering college records or grades
Theft or any other illegal activity
Monitoring Your Work Study
You and your supervisor are required to monitor earnings and hours worked each month.
Students are strongly encouraged to work their "average weekly hours" as calculated in the "How to Calculate your Number of Hours per Week/Quarter".
Students who are no longer enrolled in sufficient credits or are suspended or canceled from financial aid may not continue their student employment.
Working Winter and Spring Breaks
Our expectation is for students to take time off from work during breaks.
If you have funding remaining at the end of fall or winter quarters and are enrolled at least half-time for the following quarter, you may work during break periods.
You may not exceed your quarterly award.
Working Summer Break
Students may work during summer, but they must be awarded through financial aid specifically for Summer Quarter.
Students must have a complete financial aid file and have met our priority deadline date.
Students must be enrolled at least half-time - 6 credits.
Award may not be exceeded.
On-Campus Time Sheets and Paychecks
Students must have a completed student employment packet and document their eligibility to work to the Financial Aid Office to receive a referral/authorization form to participate in student employment.
Time sheets are due to your supervisor on the last working day of the month to the Financial Aid.
Time sheets must be filled out and signed in ink.
Submit your signed time sheet to your supervisor. Supervisors must initial all corrections and changes.
Photo ID is required to pick up your paycheck. During the regular school year, paychecks are picked up at the Cashier's Office located in the Deccio Higher Education Center. If your paycheck is/becomes available when classes are not in session, checks are mailed to the address you put on your Payroll documents.
Late time sheets will be processed the following month for the next payroll period.
To be referred and hired in a position, the Financial Aid Office must issue you a Student Employee Referral & Authorization Form (SERAF).
The student applies by contacting the supervisor to schedule an interview.
If you are hired, the supervisor will check the "hired" box and sign the SERAF. Student returns the SERAF to the Financial Aid Office within 72 hours.
If you are not hired, return to the Financial Aid Office to choose another position.