Housing Contract is a Legal Binding Document:
The Housing Contract, when signed, is a legal binding document. This is similar to a lease on an apartment or house. It is important that you know that the contract is binding for the entire complete month unless expressly released by the Housing Manager. Failure to complete the contract for any reason will result in charges for the room for the entire month plus forfeiture of the $250 deposit. For students withdrawing from college for reasons of medical accident or extended illness that will require extensive medical expenses, a refund of remaining room may be made with proper documentation from a physician.
ELIGIBILITY
Residency in the residence hall is merely incidental to the provision of educational services and is not subject to provisions of Chapter 59, 18 RCW Washington State Resident Landlord Tenant Act. Yakima Valley Community College housing is provided for any student of Yakima Valley Community College or other recognized institute of higher education. Residents must be enrolled in classes for the duration of residency. If, on or after the first day of classes, the student is no longer enrolled for any reason the resident agrees to vacate the facility within 24 hours unless written permission to remain is granted by the Housing Manager. Yakima Valley Community College reserves the right to refuse housing accommodations to any student who has a college housing community standard sanction suspending or denying the privilege of residing in Yakima Valley Community College residence halls or delinquent accounts for housing-related charges.
ASSIGNMENTS
Room assignments are made based on the date of the application, responses given on the application, and return of the signed application, housing contract and $250 deposit. While we make every effort to do so, the Housing Office cannot guarantee we will be able to meet all requests or guarantee compatible roommates. Behavior that deviates from information provided in the application may be grounds for relocation within the residence halls to a community that better suits the resident’s lifestyle.
If the applicant does not receive a room assignment before leaving home and/or has concerns, contact the Housing Office. Applicants with room assignments will have their room held until 4:00 p.m. the Sunday prior to the first day of classes.
Winter and Spring quarter room assignments will be processed based on space availability.
Administrative Assignments: The Housing Office reserves the right to make or change room assignments at any time based on administrative needs. This includes, but is not limited to, consolidation of space and/or sanctions as a result of conduct or contract violations.
Temporary Assignments: Applicants may be assigned a temporary room until their permanent room is available. When the permanent room becomes available, residents agree to complete the room transfer within 48 hours of notification.
FALL QUARTER ARRIVAL DATES
Arrival dates: Generally the Thursday, Friday, and Saturday before the first day of fall quarter classes. Check-in hours are 12:00 noon to 4:00 p.m. these days.
Pre-contract Arrivals: If an applicant is required by a college department to attend specific college programs, the applicant may check-in before the stated contract dates. Pre-contract arrival charges are based on prorated room rates. Pre-contract arrivals must receive prior approval from the Housing Office.
Late arrivals: If the applicant plans to arrive after Sunday or after 4:00 p.m. notify the Housing Office in writing or by telephone before Saturday to prevent the reservation from being cancelled.
CONTRACT AGREEMENT
Occupancy in the residence hall is on a month-to-month basis. For residents moving into the residence hall after the fifth day of the month, fee will prorated based on room rates. For residents moving out of the residence hall prior to end of current month there will be no prorated refund of payment fee. This contract is not valid unless it has been offered through the Yakima Valley Community College Housing Office application process. It will be declared void and null should such an unapproved contract be attempted. Contracts are non-transferable.
CONTRACT MODIFICATIONS, BREACH, AND REMEDIES
The contract may be terminated, changed, modified, or amended by Yakima Valley Community College Housing for any of the following reasons:
- When behavior requires inordinate attention from staff members, roommates, or community members.
- When activities endanger your health, safety or welfare; or the health, safety, or welfare of other residents.
- When gross and/or disruptive behavior is present.
- When student status at the college ceases, regardless of reason.
- When college rules and/or residence hall Policies, Procedures, Rules and Community Standards and the Terms and Conditions of the contract have been breached or violated.
- When there is a violation of the residence hall community agreement, the college Code of Student Rights and Responsibilities, or abuse of the facilities. Violators will also be subject to disciplinary action, prosecution, legal and/or replacement fees as deemed appropriate by college officials. Residents may also be subject to disciplinary action due to the misconduct of their guests.
- The Housing Office reserves the right to move a student to another room or hall or remove the student from the residence hall if it is in the best interest of the student or other students of the college.
CONTRACTUAL NON-COMPLIANCE
Concurrent to, or separate from, any disciplinary proceedings, the Housing Manager, or designee, may deny or revoke housing privileges to any student found in violation of the provisions of the housing contract; this includes moving students to other rooms or halls.
CANCELLATION OF CONTRACT
Prior to check-in applicants may cancel their contract. Cancellations received 30 days or more before start of quarter will receive 100% refund of security/damage deposit. Cancellations received 29 days or less before start of quarter will receive 50% refund of security/damage deposit. No refund will be given after the first day of class.
CHECK-OUT PROCEDURES
Residents are responsible for keeping the Housing Office informed of a current mailing address until all liabilities and claims have been satisfactorily met. Failure to adhere to cancellation and check-out procedures will result in forfeiture of deposit and being charged full room charges on a prorated basis until all check-out procedures are completed. To avoid additional charges when checking out, whether vacating the residence hall or simply transferring to another room, residents agree to do the following: