Family Educational Rights and Privacy Act (FERPA)
Yakima Valley Community College, in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) 34 CFR Part 99, has designated the following items as DIRECTORY INFORMATION: name, address, telephone number, major field of study, eligibility for and participation in officially recognized activities, organizations and sports, weight and height of member of athletic teams, dates of attendance (quarters in attendance), honor roll, email address, photos and degrees and awards received and the most recent previous educational agency or institution attended by the student.
Yakima Valley Community College may disclose any of the above listed items without the student’s prior written consent, unless the Registrar’s Office is notified in writing to the contrary. Once you have designated a confidential classification, it will not be removed until you submit a signed authorization requesting that it be removed.
Some of the effects of your decision to request confidential status may have an adverse effect. Friends or relatives trying to reach you will not be able to do so through the college; information that you are a student here will be suppressed, so if a loan company, prospective employer, family members, etc., inquire about you, they will be informed that we have no record of your attending here.
All other student academic information is considered confidential and will not be released, except with certain exceptions as stated in 34 CFR Part 99, without the student’s written permission. Student’s must appear in person in the Registration and Records Office, with photo identification and submit their written consent for the release of other academic information.
FERPA Annual Notice to Reflect Possible Federal and State Data Collection and Use
As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records - including your Social Security Number, grades, or other private information - may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
Student Privacy Rights Under FERPA
The Family Education Rights and Privacy Act of 1974 (FERPA) 34 CFR Part 99, affords students certain rights with respect to their education records. These rights are:
1. The right to inspect and review the student’s education records.
2. The right to request the amendment of the student’s education records that the student believes in inaccurate or misleading.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. See “Directory Information” in this class schedule.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.
More detailed information about each of these rights is contained in the YVCC Code of Student Rights and Responsibilities handbook, obtain a copy of these rights from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402 or visit this U.S. Department of Education website, http://www.ed.gov/policy/gen/guid/fpco/index.html
Confidentiality of Grades
While YVCC recognizes the legitimate interest of parents and guardians to consult with the professional staff about the academic and personal well-being of their sons and daughters, parents of YVCC students will not be furnished grade reports or transcripts without written permission from the student. Likewise, the spouse of a married student, regardless of the student’s age, will be given such information only with the written consent of the student. Student’s must appear in person in the Registration and Records Office, with photo identification and submit their written consent for the release of their grades.